AAGPS Executive Officer position

Role Statement – Executive Officer of the AAGPS

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 Objectives of the AAGPS

The Athletic Association of Great Public Schools of New South Wales (AAGPS) is an incorporated body established for the purpose of assisting in the organisation of and exercising supervision over, games between Associated Schools. It promotes education by scheduling and supervising events for sporting competition among students from the nine member schools; and by establishing, cultivating and fostering friendship, among the schools and their students.

The mission of the AAGPS is to provide a comprehensive, high quality sporting competition for the students of Association Schools, thereby fostering individual and team development for all. Specifically, AAGPS Sport aims to:

  • promote health and fitness, and inculcate values of teamwork and fair play through participation;
  • provide high quality sporting competition commensurate with the age and ability of students;
  • provide a safe competition with appropriate facilities, supervision and medical support; and
  • foster ethical behaviour, team spirit, leadership and individual talent.

The Executive Officer is responsible for the implementation of the AAGPS Constitutional Purpose and the oversight of the AAGPS sporting program.

Key Duties and Responsibilities:

  • Oversee the strategic management and development of the AAGPS sports program and ensure the AAGPS has excellent governance practices.
  • Implement AAGPS policy as determined by the Headmasters’ Standing Committee.
  • Support and implement the decisions of the AAGPS Executive and Committee.
  • Coordinate the planning and communication of the fixtures for the summer and winter competitions each year, in consultation with Delegates and Conveners from participating schools.
  • Manage the planning and operation of the following events: the Head of the River Rowing Regatta; the AAGPS Athletics Carnival; the AAGPS Swimming carnival; and the AAGPS Cross-Country Carnival. Attend each of these events.
  • Represent the AAGPS as required at other AAGPS events
  • Document the operational tasks and communication requirements for major events.
  • Conduct a Workplace Health and Safety assessment for events and address Workplace Health and Safety issues as they arise.
  • Conduct and document risk and compliance management assessments for events; communicate any relevant risk and compliance management strategies to schools and officials; and ensure that appropriate first aid and compliance arrangements have been made, particularly at events managed by the AAGPS.
  • Establish and maintain a strong relationship with various stakeholders from the member schools and communicate closely with them on important aspects of the administration and organisation of the program.
  • Review regularly the Constitution and the Regulations for sporting competitions in close collaboration with the AAGPS Executive, the Committee and the Convenors of each sport, and make recommendations to the Headmasters’ Standing Committee.
  • Prepare, manage and forecast annual budgets for AAGPS operations, working closely with the Executive of the AAGPS Committee.
  • Work closely and cooperatively with all staff, students, volunteers, sporting stadium administrators and personnel from local councils and sporting associations.
  • Develop mutually beneficial relationships with NSW sporting bodies including CHSSA, CIS, CAS and ISA; and all other relevant organisations.
  • Attend AAGPS events
  • Attend Judiciary Committee hearings held by the AAGPS
  • Supervise effectively the work of the part time Administrative Assistant
  • Report to the Headmasters’ Standing Committee at its quarterly meetings, along with the Chairman of the AAGPS.

Other duties as assigned by the Chair of the Headmasters’ Standing Committee, or in collaboration with the Chair of the AAGPS Executive Committee.


  • Demonstrated ability to uphold the ethos, aims and objectives of the AAGPS.
  • A general knowledge of various sports, rules, codes of conduct and the AAGPS competition.
  • High level of strategic thinking, administrative and organisational ability and initiative, including experience in work planning and prioritising to meet deadlines.
  • A good knowledge of technology particularly as it applies to brand management and communication.
  • The ability to work independently, set priorities and meet deadlines.
  • Highly effective written and verbal communication skills.
  • A collaborative approach to work with staff, students, volunteers, stadium administrators and personnel from local councils and sporting associations.
  • Knowledge of financial management principles and the ability to ensure compliance with financial regulatory and legislative requirements are met.
  • Knowledge and experience in principles and practices of managing contractors and volunteers, including training and safe work practices.

Essential Requirements:

  • Appropriate tertiary qualifications and relevant experience
  • Current driver’s licence and reliable vehicle in order to be able to drive between sporting venues and schools
  • Sound understanding of WH&S values, legislation and practices
  • Ability to work evenings and weekends during term times in line with AAGPS operations.
  • Current Working with Children Check
  • Current First Aid Certificate

Terms and Conditions:

  • Salary package in the range $100-120k, according to qualifications and experience.
  • Seven weeks annual leave (in lieu of evening and weekend duties associated with the role)
  • Mobile telephone and technology.
  • Car allowance.

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